The Role of the STC Silicon Valley Chapter Secretary

The Secretary prepares the agendas and minutes for the Society for Technical Communication Silicon Valley Chapter (STC-SVC) Administrative Council meetings, corresponds on behalf of the chapter to external contacts, and maintains the council contact list. The Secretary works with the Vice President to update the Operational Policies document and moderate the Administrative Council Handbook (ACH) and manual. The Secretary can get additional tasks at the request of the President.

The budget for the Secretary includes money for:

• Paper
• Envelopes
• Stamps

The Secretary can estimate the current budget by examining the Treasurer's record of the previous office supplies expense budget.

• Routine Tasks Performed by the Secretary
  
• As-Needed Tasks Performed by the Secretary
  
• Collecting Reports From Council Members
  To Collect Reports:
• Writing the Report For the Council Meeting
  To Write the Report:
• Preparing the Agenda for the Council Meeting
  To prepare the agenda:
• Attending the Admin Council Meeting
  To attend the Admin Council Meeting:
• Writing the Council Meeting Minutes
  To write the council meeting minutes:
• Participating in Ongoing Council Discussions
  To participate in ongoing council discussions:
• Preparing the Code of Conduct and Web Permissions Forms for Signature
  Signing the Code of Conduct and the Web Permission forms is an STC legal requirement. To prepare the forms:
• Creating the Contact Information Table
  To create the table: