The Role of the STC Silicon Valley Reservations Manager

The Reservations Manager for the Society for Technical Communication Silicon Valley Chapter (STC-SVC) coordinates the chapter dinner meetings and the three annual schmoozes. As the Reservations Manager, you reserve the meeting room, collect the reservations, coordinate the food, sign in the attendees, and send monthly reports to the Secretary.

The Reservations Manager is one of the more visible STC-SVC representatives at the chapter meetings, since you are probably the first person that the attendees see. You greet the attendees and guest speakers and sign them in. It is important to be professional, since you are representing our chapter.

The Secretary works with the following:··

• The President to clarify any questions·
• The Secretary to submit your monthly report

• The Treasurer to give the money taken in from the chapter meeting and to get reimbursed for the meeting expenses
• The Web Manager to report SPAM sent to your STC-SVC email account

• Routine Tasks Performed by the Reservations Manager
  
• Attending the chapter meetings
  The chapter meetings are near the end of the month. The chapter meeting begins at 6:00 PM. Attendees begin to arrive around 6:00 PM or before. You are responsible for bringing the food, drinks, supplies, and the check-in material to the chapter meetings. To set up and break down the room for the chapter meetings:
• Preparing for the chapter meetings
  With a little preparation, you can ensure that the check-in process runs smoothly and your check-in desk looks professional. To prepare for the chapter meetings:
• Collecting the reservation payments for the chapter meetings
  To collect chapter meeting reservation payments:
• As-Needed Tasks Performed by the Reservations Manager
  
• Organizing the Chapter Schmoozes
  Three schmoozes are held each year in April, August, and December. The purpose of the schmoozes is to meet and network with technical communicators. The schmoozes are free to both members and non-members. Below is the contact information for the schmooze (as of 3/09): India Gate Restaurant2875 Lakeside DriveSanta Clara, CA. 95054Contact: Kul DhanotaPhone: (408) 980-1666 Email: indiagatecuisine@yahoo.com To run a Schmooze: