Preparing for the chapter meetings

With a little preparation, you can ensure that the check-in process runs smoothly and your check-in desk looks professional. To prepare for the chapter meetings:

1. Prepare a printed check-in list for all pre-registered attendees and guest speakers.
2. Prepare a blank check-in list for those who have not pre-registered.
3. Create and distribute professional looking name tags for the Council members and the guest speakers.
4. Print adhesive name tags for all pre-registered attendees.
5. Bring the following supplies for the check-in table:
   • An 8” x 11” welcome sign
   • Money to make change
   • Pens and felt markers
   • Blank receipts
   • All prepared lists and name tags
   • Blank adhesive name tags for attendees who did not pre-register to make their own name tags.
6. Buy the drinks and ongoing supplies for the meetings, such as paper plates, paper cups, paper napkins, and eating utensils in advance. Make sure you do not run out of supplies.
7. Pick up the food (pizza) right before the meeting starts.
8. Bring the following for the food table:
   • Drinks
   • Ice and Ice Bucket
   • Paper Plates
   • Paper Cups
   • Paper Napkins
   • Plastic Eating Utensils
     Note: You may also want to bring some kind of serving utensils for the ice and a knife to cut the pizzas if they are not cut well.