Attending the chapter meetings

The chapter meetings are near the end of the month. The chapter meeting begins at 6:00 PM. Attendees begin to arrive around 6:00 PM or before. You are responsible for bringing the food, drinks, supplies, and the check-in material to the chapter meetings. To set up and break down the room for the chapter meetings:

1. Arrive at the meeting location by 5 PM to begin setup.
2. Set up the check-in table and the food table.
3. Distribute pre-printed name tags to the council members and guest speakers. Make sure you collect the council and guest speaker tags at the end of the meeting so they can be re-used.
4. Using the blank and pre-printed attendee lists, check in meeting attendees as they arrive. Collect payment from all attendees who did not pre-register. Quietly check in any late attendees.
5. If you did not pick up the food, make sure the food will arrivie by 6 PM.
6. After the meeting ends, do the following:
   1. Give the money taken in from the chapter meetings to the Treasurer.
   2. Fill out a form to get reimbursed by the Treasurer for any expenses incurred before hte meeting such as food and supplies.
   3. Clean up the meeting room before leaving.
   4. Create and submit the monthly report to the Secretary after the meeting and before the month is over. The monthly report includes the number of attendees (members, non-members, and guest speakers) and the money taken in from the chapter meeting and the expenses for the chapter meeting.